FAQ: How to handle visa and travel documentation with corporate travel management services
Visa and travel documentation requirements have become more complex in recent years, particularly for international travel. Changes to entry rules, post-Brexit requirements and increased border controls mean that documentation errors can quickly disrupt a trip.
Corporate travel management services help organisations reduce this risk by integrating documentation checks into the booking process and providing specialist support where needed.
What corporate travel management services typically cover
While corporate travel platforms do not issue visas themselves, most managed travel services support documentation handling by:
Flagging visa requirements based on nationality and destination
Advising on passport validity rules
Highlighting transit visa requirements
Identifying lead times for applications
This information is typically surfaced at the point of booking or shortly afterwards, rather than leaving travellers to discover issues close to departure.
Commonly used visa and documentation partners
Many UK travel management companies work with specialist visa providers such as:
VFS Global (via embassies and consulates)
These partners handle the application process itself, while the TMC ensures requirements are identified early and applications are aligned with travel dates.
The role of technology
Platforms like Amadeus Cytric support documentation workflows by ensuring accurate traveller data is captured and stored centrally. When bookings are made, consultants and support teams can quickly identify whether visas or additional documentation may be required.
This is particularly important for:
Multi-national workforces
Frequent international travellers
Complex itineraries involving multiple countries
How Meon Travel supports documentation management
Meon Travel Management supports clients by combining system checks with human oversight. Where documentation requirements apply, Meon consultants flag this early, advise on next steps and coordinate with visa partners where appropriate.
This approach reduces the risk of last-minute cancellations, denied boarding or unexpected border issues, all of which can be costly for both the traveller and the business.
